Program Associate

University of Wisconsin Parkside   Kenosha, WI   Full-time     Education
Posted on September 2, 2022
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Program Associate
Position is Open Until Filled

Code: 18774 Posted: 09/02/2022

The University of Wisconsin-Parkside is a dynamic learning community grounded in academic excellence and focused on student success, diversity, inclusion and community engagement. One of 13 four-year institutions within the University of Wisconsin System, Parkside provides an unparalleled educational value to our students. At Parkside we offer an engaging and supportive work environment in a beautiful wooded setting two miles from Lake Michigan.  As Program Associate for the Guskin Center, you will be an essential part of a team whose work has a significant impact on the community.

Position Title:  Administrative Assistant II (Program Associate)

Employment Type: University Staff, Part time, 20 hours per week

Reports To: The Program Associate will report to the Director of Community and Business Engagement

Pay Range: Starting at $18.00/hr (commensurate with experience)

The Program Associate supports the work of the Guskin Center for Community and Business Engagement (CBE), including community-based learning, internships, Leadership Kenosha and other community initiatives and programs. The position is responsible for maintaining regular meeting schedules, inviting and tracking attendees, and taking and distributing meeting minutes. The Program Associate will also manage the workflow of CBL course designation requests and campus employment paperwork. The position supports financial management, completes forms for contracts and payments for faculty, completes travel reimbursements and credit card paperwork for staff members, and maintains office supplies and equipment. In addition, the Program Associate assists in the marketing and execution of community engagement events and activities, including updating websites, managing online databases, and coordinating evaluations.

The Alan E. Guskin Center for Community and Business Engagement is committed to preparing Parkside students as civic-minded professionals and making a difference in its surrounding communities. As Program Associate for the Guskin Center, you will be an essential part of a collaborative team whose work has a significant impact on students and community organizations and issues well beyond the campus. This flexible position has the potential to be hybrid, part virtual and part face to face.

Essential Job Functions Essential Job Functions
  • Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
  • Serves as a first point of contact for students, faculty, staff and community partners working with CBE
  • Collects, analyzes, and prepares various communication materials from established sources utilizing technology media
  • Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
  • Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
Qualifications Qualifications
  • High School Diploma or equivalency
  • Proficiency in Microsoft Office Suite

The ideal candidate will possess strong interest in being a part of a team that works to make a difference in the community.

Salary and Benefits Salary and Benefits

Commensurate with qualifications and experience.

The University of Wisconsin System provides a liberal benefits package, including participation in a state pension plan. 

Benefit Details: 

Total Compensation Estimator:

*Please note: this part time position is eligible for a prorated amount of paid leave based on number of hours in pay status. Please refer to the link below for more information. 

Application Process Application Process

Applications must be submitted electronically through our employment portal. If you need additional assistance you may contact Human Resources at (262) 595-2204. Hours 8:00am-4:30pm Monday-Friday.

STEP 1: Please select the applicable link below:

External Applicants: (NOT currently employed by the University of Wisconsin System)

Internal Applicants: (Currently employed by the University of Wisconsin System)

STEP 2: Submit application materials

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. All materials must be added at one time, once submitted you may not edit/add to profile. Please include the following documents:

  • Cover Letter
  • Resume
  • The names and email addresses of 3 professional references

Review of Applications

Applications received by Friday, September 23rd, 2022 will be given full consideration; Position is open until filled. 

You must select "SUBMIT". Selecting "Save" will not forward your application materials to the search committee. 

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials.

In instances where the Review Committee is unable to ascertain from a candidates application materials whether she/he meets all of the required qualifications, or if all of the application materials are not submitted, they will be evaluated as not meeting such qualifications and may be excluded from further consideration.

Legal Notices and Important Information Legal Notices and Important Information

Employment will require a criminal background check in accordance with the Wisconsin Fair Employment Act. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. (see TC1 - App. 4 and p. 12)

Note: Criminal Background Check – The Department of Workforce Development, Equal Rights Division prohibits employers from using criminal background check information, policies or practices that have a “disparate impact” and is not “job-related and consistent with business necessity” in hiring decisions. All information used to screen or hire job applications should relate to the duties of the job.

UW-Parkside is an AA/EEO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status. Individuals from diverse backgrounds are encouraged to apply.

It is the policy of UW-Parkside to provide reasonable accommodations to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability, please contact the Office of Human Resources at 262-595-2204. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual’s disability.

In compliance with the Clery Act of 1998, the University of Wisconsin Parkside Crime Statistics Report is available here. Call the UW-Parkside Campus Police Office at (262) 595-2455 for a paper copy of the annual report.

Transcripts will be required upon hire.


Amanda Joncas