Temporary Office Coordinator - Residence Life
Davidson College
Davidson, NC
Full-time
Administration / Clerical
Posted on May 14, 2024
JOB DESCRIPTION
*This will be a temporary position that will work from the end of June until the end of September.
The Temporary Office Coordinator works with the Assistant Dean of Students/Director of Residence Life and the entire residence life team to foster an inclusive, welcoming, celebratory, socially just, and student-learning-centered environment for all students, staff, and faculty at Davidson College. The Temporary Office Coordinator performs a wide variety of complex and responsible administrative and office management duties in support of management and administrative support staff in a fast-paced, collaborative, student-centered, and learning-centered department.
The Temporary Office Coordinator is a live-off position and is required to work some non-traditional hours, including some evenings and some weekends.
The following are the key responsibilities of the position:
Required:
ABOUT US
Davidson is a highly selective, nationally ranked, residential, four-year liberal arts college located in Davidson, North Carolina, close to the city of Charlotte. Davidson is strongly committed to achieving excellence and cultural diversity (https://www.davidson.edu/about/commitment-diversity-and-inclusion), and welcomes applications from women, members of minority groups, and others who would bring additional dimensions to the college's mission.
At Davidson College, we believe the college grows stronger by recruiting and retaining a diverse faculty and staff committed to building an inclusive community. In order to achieve and sustain educational excellence, we seek to hire talented faculty and staff across the intersections of diverse races, ethnicities, religions, sexual orientations, gender identities, ages, socio-economic backgrounds, political perspectives, abilities, cultures, and national origins.
*This will be a temporary position that will work from the end of June until the end of September.
The Temporary Office Coordinator works with the Assistant Dean of Students/Director of Residence Life and the entire residence life team to foster an inclusive, welcoming, celebratory, socially just, and student-learning-centered environment for all students, staff, and faculty at Davidson College. The Temporary Office Coordinator performs a wide variety of complex and responsible administrative and office management duties in support of management and administrative support staff in a fast-paced, collaborative, student-centered, and learning-centered department.
The Temporary Office Coordinator is a live-off position and is required to work some non-traditional hours, including some evenings and some weekends.
The following are the key responsibilities of the position:
- Coordinate office administration, including reception, phones, mail, filing, calendars, ordering supplies and food, petty cash, routine correspondence, proofreading, reserving rooms, and managing front-office keys.
- Assist in budget management and operations, including office budgets. Pay bills, reconcile corporate credit cards, invoices, and process accounts payable vouchers.
- Coordinate residential work orders, including processing, monitoring, tracking, and reporting specific facilities requests. Assist as an RLO liaison between students and Physical Plant employees. Serve as a front-line response to the RLO work order process.
- Assist with office marketing, including updating the RLO website, securing departmental branding, and ordering necessary materials.
- Assist with First-Year Roommate Pairing Process, including coordination of correspondence with incoming students, managing complex database, filing folders, reading files, scoring inventory, and processing roommate preference cards.
- Supervise student employees by managing office hours to ensure front office coverage at necessary times. Approve student employee hours.
Required:
- High school diploma or GED.
- Supervisory and leadership experience demonstrating increasing responsibilities.
- A high degree of judgment, as well as excellent interpersonal and written communication skills and problem-solving and reasoning skills, including the ability to work effectively with individuals from underrepresented groups with understanding and sensitivity to the experiences of individuals from diverse backgrounds.
- Ability to gather, assemble, analyze, and evaluate facts, evidence, data, and other information in order to draw reasonable and fair conclusions and make sound decisions.
- Ability to maintain a high level of confidentiality and to handle sensitive subject matter objectively and with sensitivity and discretion.
- Ability to work independently and to manage multiple projects effectively.
- Significant interaction and collaboration with various departments within a college and university system.
- Candidates with a minimum of one year experience in residence life or college housing.
- Candidates with experience in resolving conflict, team building, people support, and group dynamics.
- Candidates with computer skills and knowledge of various software programs
ABOUT US
Davidson is a highly selective, nationally ranked, residential, four-year liberal arts college located in Davidson, North Carolina, close to the city of Charlotte. Davidson is strongly committed to achieving excellence and cultural diversity (https://www.davidson.edu/about/commitment-diversity-and-inclusion), and welcomes applications from women, members of minority groups, and others who would bring additional dimensions to the college's mission.
At Davidson College, we believe the college grows stronger by recruiting and retaining a diverse faculty and staff committed to building an inclusive community. In order to achieve and sustain educational excellence, we seek to hire talented faculty and staff across the intersections of diverse races, ethnicities, religions, sexual orientations, gender identities, ages, socio-economic backgrounds, political perspectives, abilities, cultures, and national origins.
