Administrative Assistant II
Coppin State University
Baltimore, MD
Full-time
Administration / Clerical
Posted on June 9, 2023
The Department of Applied Social and Political Sciences ( ASPS) in the College of Behavioral and Social Sciences invites applications for an Administrative Assistant II contingent position. The incumbent will provide complex administrative support to the supervisor and department. Work requires comprehensive knowledge of the organization or program where assigned, skill in working with issues related to policy, procedures, and confidential matters, and involves considerable participation in the work of the supervisor. Incumbent exercises discretion and judgment. In addition, incumbent is expected to take initiative and meet deadlines.
Essential Duties and Responsibilities
1. Manage the day-to-day operations of the department. To include, independently handling procedural and substantive matters and inquiries which do not require technical knowledge. In addition, receiving and screening telephone calls and emails, and providing callers and visitors with courteous and competent assistance. Duties also include, ordering supplies, submitting work orders, scheduling meetings, and assisting faculty.
2. Edits, formats, and revises a variety of documents and materials. Proofreads for grammatical, typographical, and basic contents errors. Drafts and signs routine correspondence and replies to inquiries which do not require technical program knowledge.
3. Develops, implements, and maintains paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security. Enters, updates, and retrieves information as needed. Creates reports as needed.
4. Process contracts, RTFs, declaration and change of major forms, and other documents as necessary.
5. Assist the Chair of the Department with committee and/or taskforce work.
6. Other duties as requested.
Note: The intent of this list of primary duties is to provide a representative summary of the major duties and responsibilities of this job. Incumbents perform other related duties assigned. Specific duties and responsibilities may vary based upon departmental needs.
Required Qualifications
EDUCATION
High School Diploma or GED.
2 or more years of college preferred.
EXPERIENCE
A minimum of three (3) years experience providing administrative support.
OTHER: Applicants may be required to complete the institution's required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.
Knowledge, Skills, and Other Characteristics
Conditions of Employment
This is an on-site position.
Position Detail Information
Position Detail Information
Posting Number
ST2023-0039
Position End Date (if temporary)
Open Date
05/31/2023
Close Date
06/21/2023
Open Until Filled
No
Special Instructions to Applicant
Essential Duties and Responsibilities
1. Manage the day-to-day operations of the department. To include, independently handling procedural and substantive matters and inquiries which do not require technical knowledge. In addition, receiving and screening telephone calls and emails, and providing callers and visitors with courteous and competent assistance. Duties also include, ordering supplies, submitting work orders, scheduling meetings, and assisting faculty.
2. Edits, formats, and revises a variety of documents and materials. Proofreads for grammatical, typographical, and basic contents errors. Drafts and signs routine correspondence and replies to inquiries which do not require technical program knowledge.
3. Develops, implements, and maintains paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security. Enters, updates, and retrieves information as needed. Creates reports as needed.
4. Process contracts, RTFs, declaration and change of major forms, and other documents as necessary.
5. Assist the Chair of the Department with committee and/or taskforce work.
6. Other duties as requested.
Note: The intent of this list of primary duties is to provide a representative summary of the major duties and responsibilities of this job. Incumbents perform other related duties assigned. Specific duties and responsibilities may vary based upon departmental needs.
Required Qualifications
EDUCATION
High School Diploma or GED.
2 or more years of college preferred.
EXPERIENCE
A minimum of three (3) years experience providing administrative support.
OTHER: Applicants may be required to complete the institution's required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.
Knowledge, Skills, and Other Characteristics
- General knowledge of and skill in the practical application of generally accepted office practices and procedures.
- Ability to communicate effectively both orally and in writing.
- Ability to understand and follow oral and written instructions.
- Ability to proofread and edit written documents.
- Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email, and calendaring software.
- Ability to interact effectively with internal and external parties in a courteous and efficient manner.
- Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.
Conditions of Employment
This is an on-site position.
Position Detail Information
Position Detail Information
Posting Number
ST2023-0039
Position End Date (if temporary)
Open Date
05/31/2023
Close Date
06/21/2023
Open Until Filled
No
Special Instructions to Applicant